As you start your space reservation, we recommend reviewing FIU’s terms and conditions as they relate to the usage of our spaces and events.
Please also note that buildings and rooms in different locations may have additional terms and conditions specific to the venue. This is a great place to start to ensure that your reservation will result in a successful event:
University Regulations and Policies
Read through the most-commonly referenced policies and regulations for events at FIU:
- FIU Regulation 2505 – Alcoholic Beverages
- FIU Regulation 110 – Expressive Activities in Outdoor Areas on Campus
- FIU Regulation 111 – Camping
- FIU Regulation 113 – Smoke and Tobacco-Free Campus
- FIU Regulation 1105 – Traffic and Parking
- FIU Policy 1705.002 – Drug-Free Campus/Workplace
- FIU Policy 1710.135 – Firearms and Dangerous Weapons
- FIU Policy 140.130 – Mandatory Reporting of Child Abuse, Abandonment and Neglect
- Building Permit Requirements for Temporary Structures
Please also visit FIU’s library institutional regulations and policies.
Insurance Requirements
All external guests interested in hosting an event at FIU must provide proof of insurance sufficient to cover the operations and activities to be carried out on the rented premises. External vendors must also provide a certificate of insurance to service an event on campus.
Refer to the sample certificate of insurance for minimum requirements and ensure that all items highlighted in red are reflected in your copy.
Marketing Your Event
When marketing your event, it is permissible to use the words “Florida International University” or “FIU” in the context of the location of the event. For example, “Chef’s Challenge at FIU.”
It is not permitted to use FIU in a context that would confuse customers as to your event being produced by the university as in the example “FIU Chef’s Challenge.”
Use of the FIU logo is not permitted to market non-FIU events.
On-campus advertising of non-FIU events is not permitted except on the day of your event. Only temporary parking signage and A-frame style signage is permitted as long as it has been approved by the venue and/or FIU Parking & Transportation. The Bus Benches on campus are another option for advertising non-FIU events or brands on campus. These are managed by MSSmedia.
Filming on Campus
Florida International University owns the exclusive rights to images of its building, grounds, landmarks and all other property. Written permission to use any of the university’s property for filming and still photography for entertainment, commercial or freelance purposes is required.